Archived: Complete Professional Care Medway Ltd

Updated 20 May 2017

We carried out this inspection under Section 60 of the Health and Social Care Act 2008 as part of our regulatory functions. This inspection was planned to check whether the provider is meeting the legal requirements and regulations associated with the Health and Social Care Act 2008, to look at the overall quality of the service, and to provide a rating for the service under the Care Act 2014.

This inspection took place on 30 March 2017 and was announced. We gave the provider 36 hours notice because the location provides a domiciliary care service and we wanted to be sure a member of the management team was available to meet with us.

The inspection team consisted of one inspector and one expert by experience. The expert by experience made telephone calls to people who used the service to gain their views. An expert by experience is a person who has personal experience of using or caring for someone who uses this type of care service. This expert by experience was a family carer of a person living with dementia and who uses regulated services.

Prior to the inspection we also looked at previous inspection reports and notifications about important events that had taken place at the service. A notification is information about important events which the home is required to send us by law.

We spoke with ten people who received personal care from the service to gain their views and experience of the service provided. We also spoke to the provider’s nominated individual and three care staff. We asked health and social care professionals for their views of the service after the inspection.

We looked at four people’s care files including medicine administration records and five staff records as well as staff training records, the staff rota and staff meeting minutes. We spent time looking at the provider’s records, including policies and procedures, complaints and incident and accident recording systems and surveys.

Updated 20 May 2017

The inspection took place on 30 March 2017 and was announced.

Complete Professional Care Medway Limited is registered as a domiciliary care agency providing personal care to people living in their own homes. The agency was centrally situated in the Hempstead area of Gillingham in Kent and provided a service to people living in the surrounding areas. There were approximately 34 people receiving support to meet their personal care needs on the day we inspected. Some people were living with dementia and some people had physical health needs, mobility difficulties or were frail.

The provider also ran a small care home and an established small day care centre from the same premises.

We last inspected this service on 23 and 26 February 2016 when we found three breaches of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014. These breaches were in relation to Regulation 18, Staffing, Regulation 17, Good Governance and Regulation 19, Fit and proper persons employed. Recruitment records were not adequate to keep people safe from receiving care from unsuitable staff. One to one staff supervisions were not held to support and develop staff. The provider did not have a quality monitoring process in place to ensure a safe and good quality service was being provided.

We asked the provider to take action to meet Regulations 17, 18 and 19. At this inspection we found that some improvement had been made to address the breaches from the previous inspection, although other necessary improvements had not been made and further breaches of regulations were found.

The provider did not send an action plan following the publication of their last report as requested and were sent a reminder. We did not receive an action plan but an email, on 17 May 2016, following our reminder, stating they had carried out all the improvements necessary to meet the requirements of the regulations. We asked for further clarification regarding the information set out in the email they sent on 17 May 2016. We sent an email on 02 June 2016 but received no response. We found evidence that the provider had not in fact carried out the actions they said they had undertaken.

There was a registered manager based at the service. A registered manager is a person who has registered with the Care Quality Commission to manage the service. Like registered providers, they are ‘registered persons’. Registered persons have legal responsibility for meeting the requirements in the Health and Social Care Act 2008 and associated Regulations about how the service is run. The registered manager was absent when we visited, and had been since 27 October 2016. We received a notification to inform us the registered manager was absent, however, this was not sent until 27 March 2017. No arrangements had been made to replace the registered manager to provide the management and leadership of the service in their absence.

During the inspection, as the registered manager nor the provider were available, we had access to the nominated individual of the provider to answer any questions we had. The nominated individual is a person involved with the service that the provider has informed CQC is the individual they have nominated to provide information on their behalf.

We found that recruitment records were now in order and the provider made sure they had a more robust system in place to check that the new staff they were employing were suitable to work with vulnerable people in their own homes.

Some basic individual risk assessments had been undertaken to help keep people safe from circumstances that might harm them. However, when people were faced with risks that were different to those already identified, or when people’s circumstances changed, these were not recorded with measures to control and manage the risk to keep people safe from harm.

When staff administered medicines in people’s own homes this was not managed well. Documents to record when staff had administered medicines were poorly kept. Staff were at times administering medicines or applying creams without recording appropriately.

Staff continued to not receive the appropriate support to carry out their role and to progress their own personal development. One to one staff supervision meetings had again not been carried out to discuss their performance and offer support where necessary. Two staff only had an observational assessment carried out in the last year. Observational assessments are a way of the registered manager or provider checking the work practice of their staff working in the community. Annual appraisals had again not taken place since the last inspection to check staff progress in their role over the previous year and to set personal targets for the following year. We found no evidence that a proper induction process was in place to support new staff into their role. Staff did not receive the training updates they required to ensure they continued to have the skills necessary to support people appropriately with their assessed needs.

Although it appeared that most people had the capacity to make decisions in their own home, the basic principles of the Mental Capacity Act 2005 had not been considered during the initial assessment and care planning. We have made a recommendation about this.

Initial assessments were carried out with people before their support commenced. Although care plans were in place, these were often out of date and had not been reviewed and updated when significant changes in people’s circumstances had often occurred. Important information and guidance for staff relating to people’s care needs had been missed.

The registered manager was absent and no arrangements had been made to replace them with someone who had had the necessary skills and experience to manage and lead the staff team. The notification to inform CQC of the registered manager’s absence had not been sent within appropriate timescales.

The provider had not introduced a quality audit and monitoring system following the last inspection to be able to check the quality and safety of the service. The concerns we found had not been picked up by the provider in order to plan the action required to improve the service provision.

Staff knew their responsibilities in keeping people safe from abuse and knew people well so were confident they would notice signs of concern. Staff were aware of where to report safeguarding concerns and said they would always raise anything they were not happy with.

There were enough staff to provide the care and support people needed. Staff were not rushed, were allocated travel time between visits and people always received their full allocated support time.

Few incidents had occurred and those that had related to staff rather than people. We saw that correct recording procedures were used and staff completed the documentation appropriately.

Some people were supported by staff with nutrition and fluids and those people who were told us that this worked well for them. Some people also needed some staff support with their health care, such as making appointments or requesting services. We had positive feedback from people who required this support from staff.

People were highly complimentary about the staff who supported them. All our conversations with people were positive. People had consistent staff who they got to know well and trusted. Staff were always on time and always made sure that people had their full allocated support time.

The provider had sought people’s views of the service through an annual questionnaire and collated the information to provide a picture of people’s experiences, which were mainly good.

No complaints had been made since our last inspection, however, the provider’s nominated individual told us the process they would follow if they did receive a complaint. People had received information about how to make a complaint in the service user guide they were given when they began to use the service.

We found four breaches of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014 and one breach of the Care Quality Commission (Registration) Regulations 2009 (Part 4). You can see what action we have told the registered provider to take at the back of the full version of the report.